As a core hub for China’s exports to Russia, Shanghai’s smoothness of the entire freight process directly determines the efficiency and cost of enterprises’ trade with Russia. In 2026, Russia’s freight supervision policies continue to improve, the mandatory specifications for electronic freight documents are fully implemented, the new TIR Convention regulations are further implemented, coupled with the optimization of Russian customs inspection processes and the upgrading of inland transit networks, many Shanghai enterprises frequently encounter obstacles in goods preparation, transportation, customs clearance, transit and signing for receipt due to unfamiliarity with the core points of each freight link and lack of professional escort support. Problems such as non-compliant documents, cargo detention, damaged or lost goods, and no feedback after signing for receipt seriously affect order delivery and overseas reputation.
I. Goods Preparation Stage: Compliance in Advance, Laying a Solid Foundation for Freight
Core Points: The goods preparation link must take into account both cargo compliance and packaging adaptability. Sort out cargo details in advance, confirm the accurate classification of HS codes, check whether the cargo belongs to prohibited or restricted entry categories in accordance with relevant Russian customs regulations, and prepare the required certification documents and license materials in advance. Packaging must adapt to Russia’s climate and road conditions, especially thermal protection for winter transportation, and reinforcement plans for oversized cargo must be planned in advance.
SBTG’s Escort: SBTG’s special team participates throughout the process, assisting enterprises in completing cargo compliance verification and HS code classification. Combined with Russian customs requirements in 2026, it guides enterprises in preparing basic documents such as commercial invoices and packing lists in advance, and assists in handling exclusive certifications and licenses for special categories. Provides customized packaging and reinforcement suggestions, connects with professional packaging teams to ensure that cargo packaging meets transportation standards, and calculates freight costs in advance to optimize the goods preparation plan and avoid source compliance risks.
II. Shanghai Departure and Transportation Stage: Compliant Transportation Capacity, Accurately Adapting to Needs
Core Points: Choose the appropriate transportation method according to cargo volume, category and timeliness requirements, strictly follow the TIR new regulations, select transport vehicles and carriers with compliant qualifications, and ensure that the transportation process meets the supervision standards of both China and Russia. Connect with port resources in advance, confirm the transportation plan, and avoid failure to ship on time after goods preparation due to disjointed transportation capacity.
SBTG’s Escort: SBTG integrates diversified compliant transportation capacity of “sea + railway + highway”. All vehicles engaged in TIR transportation have obtained the “Certificate for Road Transport Vehicles Carrying Customs Sealed Goods” and proficiently operate the “TIR + bonded” operation mode. Based on Shanghai’s port advantages, it connects China-Russia railway express, direct routes and TIR trucking resources, matches the optimal transportation plan according to needs, and assigns special personnel to connect goods preparation progress and transportation capacity scheduling to ensure that goods are shipped from Shanghai on time, track the transportation trajectory throughout the process, and feedback the transportation status in a timely manner.
III. Russian Customs Clearance Stage: Professional and Efficient, Avoiding Detention Risks
Core Points: Customs clearance is a key link in freight. It is necessary to submit complete and compliant documents in advance, accurately declare cargo information, truthfully fill in details such as cargo name, quantity and price, cooperate with Russian customs inspection, pay taxes in accordance with regulations, ensure compliance with electronic freight document specifications and Goslog platform registration requirements, and avoid customs clearance obstacles due to inconsistent documents and declaration errors.
SBTG’s Escort: SBTG has completed registration with the Russian Federal Customs Service, obtained China-Russia AEO Advanced Certification, and established a senior customs clearance team. Implements a three-document review system to review all customs clearance documents in advance to ensure compliance with Russian customs requirements and 2026 new regulation standards. Accurately completes cargo declaration, connects with Russian customs throughout the process, responds to inspection notifications in a timely manner, assists in submitting supplementary materials, calculates and pays taxes on behalf of enterprises in accordance with regulations. After the goods arrive at the Russian customs territory, submits relevant documents within 15 days in strict accordance with requirements to ensure smooth and efficient customs clearance and eliminate port detention.
IV. Inland Transit Stage in Russia: Global Coverage, Ensuring Safe and Direct Delivery
Core Points: After customs clearance is completed, inland transit must be initiated quickly. According to the destination location, select the optimal transit route to avoid congested sections and complex road conditions. Especially for remote areas, the transit plan must be planned in advance to ensure timely cargo distribution and safe delivery. If transit transportation is required, submit the transit application and relevant materials in advance.
SBTG’s Escort: SBTG has built a transit network covering hundreds of cities and remote areas in Russia, and established directly affiliated distribution centers in core cities such as Moscow and St. Petersburg. After customs clearance is completed, it directly initiates transit services without additional docking by enterprises. For goods requiring transit transportation, it assists in submitting transit applications and complete materials in advance, accurately plans transit routes, deploys compliant transportation capacity, provides exclusive reinforcement and transit plans for oversized cargo, coordinates with road departments to issue special transit permits, adjusts routes in real time through satellite monitoring, tracks the transit trajectory throughout the process, and ensures safe and direct delivery of goods to the destination.
V. Terminal Signing and Receipt Stage: Full-Process Follow-Up, Ensuring Rights Protection
Core Points: After the goods arrive at the destination, promptly notify the consignee, arrange delivery and signing for receipt, confirm that the goods are intact, retain the signing and receipt certificate. In case of damage, shortage and other problems, promptly initiate the claim settlement process to protect the enterprise’s rights and interests.
SBTG’s Escort: SBTG’s terminal delivery team connects with the consignee in advance to confirm the delivery time, completes the goods delivery efficiently, verifies the goods status on site, assists in completing the signing and receipt procedures, retains the complete signing and receipt certificate and feeds it back to the Shanghai enterprise synchronously.
The entire process of freight from Shanghai to Russia involves complex links. Oversights at any node may lead to freight obstacles and increased costs. Professional full-process escort is the key to solving pain points. Based on 20 years of practical experience, Shanghai SBTG keeps up with the latest 2026 China-Russia freight policies and customs requirements, integrates the concept of compliance into every link from goods preparation to signing for receipt, and provides one-stop full-process escort services for Shanghai enterprises with professional teams, compliant transportation capacity, global networks and perfect guarantees. It helps more Shanghai enterprises open up the entire China-Russia freight link, realize smooth and efficient export logistics to Russia, and lay a solid foundation for China-Russia cross-border trade logistics.
