Customs clearance for industrial equipment exports to Russia has long faced multiple obstacles. In 2026, Russia strengthened supervision over industrial categories, tightened new EAC certification rules, upgraded HS code classification requirements, extended the approval cycle for non-military use certificates, and intensified verification of document consistency. Many enterprises have fallen into difficulties such as code mismatch, approval obstacles, and cargo detention. Equipment detention not only incurs high port detention and warehousing costs but may also lead to delayed project delivery and significant economic losses. With 20 years of in-depth experience in Russia-bound industrial equipment customs clearance, Shanghai SBTG accurately grasps the latest policy trends and has created a one-stop solution for the two core problems of code classification and approval, helping enterprises break through customs clearance barriers.
I. Analysis of Core Pain Points: Coding and Approval Are Major Obstacles to Customs Clearance
Complex HS Code Classification: Industrial equipment covers a wide range of categories, and some equipment has special structures involving multi-component combinations, resulting in ambiguous HS code attribution. Code mismatch will directly trigger 100% unpacking inspection. A bearing enterprise experienced 17 days of cargo detention and additional high costs due to incorrect code declaration.
Tedious and Strict Approval Processes: Industrial equipment needs to complete EAC certification, and some high-risk categories also require special approvals such as fire certification and safety permits. Certification applications require submission of a complete set of Russian technical documents, and samples must be completely consistent with mass-produced products, with long approval cycles and high rejection rates.
II. Solving Coding Problems: Professional Team for Accurate Classification to Avoid Source Risks
Support from Exclusive Classification Team: SBTG has established a code classification team composed of senior engineers and customs clearance experts. Based on equipment structure, functions, and processing technologies, the team accurately classifies codes by referring to the database on the official website of Russia’s Federal Customs Service. It adopts the “AI algorithm + manual review” mode, dynamically tracking code adjustment information to ensure compliance of classification results.
Full-Chain Code Coordination: Ensure complete unification of HS codes in Chinese and Russian customs declarations, invoices, and packing lists, and synchronously match the code information marked in EAC certification certificates. Communicate with Russian customs in advance about the basis for code classification and prepare relevant technical explanation materials to avoid customs clearance delays due to code disputes.
Risk Prediction and Avoidance: For special equipment with ambiguous code classification, sort out customs clearance cases of similar equipment in advance, and assist enterprises in preparing supporting materials such as equipment disassembly diagrams and function descriptions. Proactively predict potential risks in code classification and formulate alternative solutions to ensure smooth customs clearance.
III. Breaking Through Approval Bottlenecks: Full-Process Control to Shorten Cycles and Improve Approval Rates
Customized Certification Solutions: Formulate exclusive certification and approval solutions according to equipment categories and risk levels. Assist in completing EAC certification for ordinary industrial equipment, and initiate special approval processes in advance for high-risk equipment. Cooperate with certification institutions authorized by Russia’s Federal Service for Technical Regulation and Metrology to eliminate the risk of fake certificates.
Document Standardization and Review: Guide enterprises in preparing a complete set of approval documents. All technical documents must be provided in Russian and stamped by an EAEU-registered translation agency. Implement a three-document review system, checking the completeness and standardization of technical drawings, specifications, test reports, and other materials page by page to avoid approval rejection due to document flaws.
Accurate Control of Approval Progress: Assign special personnel to communicate with certification institutions and approval departments, track approval progress in real time, and promptly feedback problems and assist in rectifications. For the sample inspection link, obtain the “test sample confirmation letter” in advance and mark customs declaration information in accordance with standards to avoid sample rejection affecting the approval process.
IV. One-Stop Guarantees: Full-Chain Support for Worry-Free Customs Clearance
Qualification and Policy Support: SBTG has completed registration with Russia’s Federal Customs Service, obtained China-Russia AEO Advanced Certification, and possesses full-category qualifications for industrial equipment customs clearance. Established a special policy team that updates industrial equipment customs clearance policy bulletins monthly to ensure solutions adapt to the latest regulatory requirements.
Localized Emergency Response: Set up a directly affiliated customs clearance team in Moscow with professional Russian proficiency and industrial equipment customs clearance experience. In case of inspection, they will arrive at the scene within 1 hour to provide supplementary materials, clearly explain equipment compliance and the basis for code classification, and cooperate with Russia’s digital inspection process.
Risk Undertaking Mechanism: Introduce exclusive insurance plans for industrial equipment, covering core risks such as customs clearance delays, approval obstacles, and cargo damage, with claim review initiated within 24 hours. Possess rich experience in appeals and rectifications, assisting enterprises in formulating solutions in case of compliance issues to minimize losses.
The core of customs clearance for industrial equipment exported to Russia lies in accurately solving code classification and approval problems and adapting to strict regulatory requirements. Through professional code classification capabilities, efficient approval breakthrough solutions, and full-chain guarantee services, Shanghai SBTG provides enterprises with one-stop customs clearance solutions, making customs clearance for industrial equipment exports to Russia more worry-free and reliable.
