In 2026, Russia’s customs clearance supervision continues to tighten. The new EAC certification regulations are fully implemented, requirements for document consistency are upgraded, the buyer confirmation mechanism is enforced, and border inspection measures are strengthened. Customs clearance delays have become the main concern for enterprises engaged in trade with Russia. Cargo detention not only incurs high warehousing costs but may also lead to order breaches and loss of market share. As a professional freight forwarder, Shanghai SBTG, combining the latest policy trends and thousands of practical cases, has sorted out full-process compliance tips covering pre-event, in-event, and post-event stages, fundamentally reducing the risk of customs clearance delays and safeguarding enterprises’ trade with Russia.
I. Pre-Event Planning: Build a Solid Compliance Foundation and Avoid Source Risks
Certification in Advance and Standardization: Initiate the certification process in advance according to the cargo category, leaving sufficient time to respond to policy changes. Electrical and electronic products need to complete EAC certification, ensuring technical documents are provided in Russian and stamped by an EAEU-registered translation agency; household appliances containing refrigerants apply for licenses in accordance with standard cycles; food products prepare EAC certification and health quarantine documents simultaneously. SBTG is equipped with a professional certification team to assist enterprises in verifying the qualifications of certification institutions, avoiding customs clearance obstacles caused by fake or invalid certificates.
Strict Control of Document Details: Sort out the complete set of customs clearance documents in advance to ensure the HS codes on commercial invoices, packing lists, and customs declarations are completely consistent, and the deviation between the declared value and the customs audit value is controlled within a reasonable range. Use the new CCPIT anti-counterfeiting certificate for the certificate of origin with exclusive marks; product names and specifications in contracts, invoices, and other documents must use standard Russian terms, matching the content filled in by the Russian buyer’s system. SBTG implements a three-document review system to check for detailed loopholes page by page.
Preparation of Qualifications and Channels: Cooperate with freight forwarders registered with the Federal Customs Service of the Russian Federation and holding a Customs Declaration Agency License. SBTG has passed China-Russia AEO Advanced Certification, all transport vehicles have obtained Vehicle Approval Certificates, complying with the latest TIR rules, and relying on formal channels to reduce the inspection probability; communicate with Russian buyers in advance to ensure they confirm the willingness to receive goods in a timely manner, leaving a buffer time for system delays.
II. In-Event Control: Accurate Process Execution and Reduce Inspection Risks
Compliance of Labels and Marks: Affix the EAC mark and dynamic QR code as required, ensuring the QR code links to the EAEU testing database; additionally mark allergens and storage conditions for food and cosmetics, and attach mandatory Russian electronic labels for e-commerce products. SBTG provides label compliance review services to avoid cargo return due to labeling flaws.
Standardized and Orderly Declaration: Complete pre-declaration in advance through the electronic customs declaration system, accurately enter cargo information, and avoid false declarations or information omissions. For high-risk categories, prepare supplementary documents such as non-military use certificates in advance. SBTG has built an exclusive declaration system that seamlessly connects with the Russian customs system, ensuring accurate transmission of declaration data.
Adaptation of Transportation Links: Choose the appropriate transportation channel according to cargo characteristics, prioritizing transportation with TIR certificates to reduce the inspection rate. SBTG integrates high-quality resources such as the Suifenhe East Line and China-Europe Railway Express, plans transportation routes in advance, bypasses congested ports, and ensures goods arrive at the designated customs clearance location on time.
III. Post-Event Response: Efficient Problem Handling and Reduce Delay Losses
Localized Emergency Support: Rely on the local team for rapid response in case of inspection. SBTG has set up a directly affiliated customs clearance team in Moscow with professional Russian language proficiency and practical experience, which can arrive at the scene within 1 hour to provide supplementary documents, cooperate with the Russian digital inspection process, and shorten the problem handling cycle.
Delay Risk Underwriting: Configure digital insurance in advance to cover risks such as customs clearance delays and cargo damage, ensuring controllable losses. SBTG has introduced exclusive insurance plans, simplified the claim settlement process, and initiated reviews within 24 hours to minimize enterprises’ economic losses.
Review and Optimization: After the completion of customs clearance, review the entire process and sort out problem nodes. SBTG provides enterprises with detailed customs clearance reports, analyzes potential risk points, and gives follow-up optimization suggestions combined with policy changes to help enterprises continuously improve customs clearance efficiency.
The core of Russian customs clearance is compliance, and the key to avoiding delays is integrating compliance requirements into every process detail. SBTG has deeply combined 20 years of customs clearance experience with the latest policies to form this actionable full-process compliance tips, and through the full-process control of professional teams, turns tips into actual customs clearance guarantees. SBTG will continue to track policy dynamics, update the compliance tips system, and provide more targeted customs clearance solutions for enterprises. Choosing SBTG not only provides professional customs clearance tips guidance but also enjoys full-process exclusive services, making Russian customs clearance no longer full of uncertainty, and realizing smooth cargo clearance and steady trade progress.
